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Document Management Overview

90% of the organization will encounter the problem of document management and it became obvious when the quantities of papers growing as company grow. So, what is document management about and how it can help your business in saving money, time and improve the efficiency of working environment?

Document Management Software (DMS) used to track and store electronic documents or images of paper documents. IsetGED DMS (from France) is a suite of enterprise content management tools that serve to capture, store, preserve and deliver your organization content and documents, at the same time allow treatment of documents by allowing their indexation, classification and the automatic extraction of data from traditional print formats. It serves following roles:

  • To organize and manage documents
  • Distribute documents in electronic format
  • Monitor and validate the documents
  • Streamline procedures and automate your company workflow
  • Automate the lifecycle of documents

Why Need Document Management?

The majority problems faced by business nowadays

  1. Multiple photocopies of documents for internal and external used. Additional costs involve for office stationary, such as papers, ink cartridge & etc.
  2. Loss of documents due to improper documents management.
  3. Record retention for regulatory compliance purposes, such as financial or accounting records, customer's documents and etc.
  4. Additional costs involve in physical storage. Acquire file cabinets to store printed documents or rent a warehouse for documents storing.
  5. Congestion of messaging networks or email servers. Using email as internal collaboration tools.
  6. Turnover of new employees to take over remain jobs from resigned employees.
  7. Communications problems between employees, departments, project teams and etc.

How Document Management can benefit your business or organization?

  1. Cost saving in physical storage
  2. Save your time in documents retrieval
  3. Flexible Indexing
  4. Improved, faster and more flexible search
  5. Improved, control on documents distribution and automate workflow
  6. Improved your business productivity and sales
  7. Save cost in office stationary
  8. Improved security
  9. Disaster recovery
  10. No lost files
  11. Help new employees get started in new environment